Convert Project to PDF

This tutorial shows how to convert a Microsoft® Office Project to a PDF using a virtual PDF printer driver such as novaPDF. Once installed, novaPDF lets you create PDF files from any Windows application that supports printing, thus to convert a Project to a PDF you need to download and install novaPDF first.

Microsoft Office Project is a software used to schedule and control projects. If you need to send a Microsoft Office Project file for review, physically printing or share it with your team, it's recommended that you convert it first to a PDF. Document sharing is easier using PDF files, because the recipient does not need to have Microsoft Office Project installed in order to open the PDF (being also multi-platform, same PDF can be opened both on Windows and Mac powered systems) and by converting it the original design of the project remains unaltered. novaPDF is a PDF creator that once installed it offers and option to print your project to a PDF file - simply choose novaPDF as a printer and once you click the Print button your project will be converted to a PDF.

Convert Project files to PDF documents (mpp/mpt to pdf)

novaPDF is installed as a virtual PDF printer so you can create PDF files simply by printing to it instead of your normal printer.

To convert a Microsoft® Excel 2007 spreadsheet to a PDF:

  1. In Microsoft Office Excel go to Office Button->Open, browse for the spreadsheet you want converted to PDF and click Open
  2. In the opened document go to Office Button->Print and select novaPDF from the Printer section
  3. Before creating the PDF file you can adjust novaPDF’s settings by using the Properties button (for instance adding document information, using auto-save options, embedding fonts, adjusting page size and resolution)
  4. In the Print what section, you can choose to print the active worksheet (Active sheet), certain sections from a particular worksheet (Selection) or the Entire workbook
  5. Click OK and choose a location where you want the PDF file saved. After the PDF is created it will be automatically opened in the default PDF viewer
Excel 2007 to PDF

To convert your Microsoft Project (2003, XP) file to a PDF:

  1. In Microsoft Office Project go to File->Open, browse for the project you want converted to PDF and click Open
  2. Go to File->Print and from the Printer section select novaPDF
  3. Before creating the PDF file you can adjust novaPDF’s settings by using the Properties button (for instance adding document information, using auto-save options, embedding fonts, adjusting page size and resolution)
  4. Click on OK and choose a location where you want the PDF file saved. After the PDF is created it will be automatically opened in the default PDF viewer (this action is set by default but it can be configured too using novaPDF’s Properties window)

Converting specific Microsoft Project reports to PDF

Microsoft Project allows creating different customizable reports for your project, which might be particularly helpful with large projects. To convert custom reports to PDF:
  1. Open Microsoft Office Project and go to File->Open, browse for the project you want to print reports for and open it
  2. Go to View->Reports and from the Reports window choose a general report type and click on Select
  3. In the Overview Reports window you can choose a more specific report type (you can also use the Edit option to customize it) and click on Select.
  4. The Print Preview window will open and allow you to preview the report type before converting it to PDF. To create the PDF click on Print and if novaPDF is displayed in the Printers field then click OK. Note that in the Print Preview mode you cannot change the printer, so if novaPDF is not selected as the printer you'll have to go back to Microsoft Project's File menu, click on Print, select novaPDF and then press Cancel - now if you follow the steps mentioned above you'll be able to convert that Report to PDF by printing it through novaPDF.

If you are asked to save each individual workbook as a separate PDF, see this detailed tutorial on how to fix this: Printing an entire Excel workbook to a single PDF file

novaPDF includes a PDF merging (combining) option, so if you want to add new Project charts/reports in an existing PDF you can use novaPDF's own merge option. This will let you print a Project document to PDF and after that print other Project files to the same pdf (before, after or as background/foreground for the existing PDF). Even better, you can merge content with an existing PDF from other programs too (so for instance if you want to print to the same PDF a Project file, a PowerPoint presentation and a Publisher file, you can use novaPDF's merge/combine/overlay option to do so). You can read more about the PDF merging option here: Merge PDF files with novaPDF

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